Legal Support Services

Services: Legal Support Services for the European Liberal Forum (ELF)  
Date of publication: 20.01.2026. 
The deadline for submitting tenders: 16.02.2026. 

Invitation to Tender: Comprehensive Legal Services for ELF Statutory, Regulatory, and Compliance Needs 

Introduction 

The European Liberal Forum (ELF) invites qualified legal service providers to submit tenders for the provision of comprehensive legal support. This tender focuses on services related to the preparation, translation, and verification of ELF Statutes for publication in the Belgian State Gazette, publication of Board and business seat changes, filing and registration requirements, UBO register preparation, legal compliance advice, and other related legal matters. The successful provider will support ELF’s statutory obligations and regulatory compliance under Belgian and EU law. 

About ELF 

The European Liberal Forum (ELF) is the political foundation and think tank of the European liberals, affiliated with the ALDE Party. As such, it is a regulated European Political Foundation and must comply with Regulation (EU, Euratom) 2025/2445 of the European Parliament and of the Council of 26 November 2025 on the statute and funding of European political parties and European political foundations (recast). 

With a network of 57 member organisations across Europe, ELF organises over 60-80 events each year. ELF operates primarily through funding from the European Parliament and is subject to EU financial regulations and Belgian NGO law. Given its legal and regulatory environment, ELF requires expert legal support to ensure full compliance and transparent operations. 

Scope of Services 

The selected legal service provider will be responsible for the following tasks: 

Providing legal advice on ELF internal regulations and Statutes to ensure compliance with Belgian NGO law and EU Regulation 2025/2445. 

Preparing, translating, and verifying ELF Statutes for publication in the Belgian State Gazette. Note that the ELF Statutes and Internal Rules will already be drafted and published reflecting changes in Regulation 2025/2445, which came into force on 1 January 2026, separately from this tender. However, any subsequent changes in 2026 will be covered in the new framework contract.  

Managing the legal publication of Board changes and changes to ELF’s registered business seat. 

Handling filing and registration tasks with Belgian authorities, including updates to the Crossroads Bank for Enterprises. 

Preparing and maintaining the UBO (Ultimate Beneficial Owner) register in line with Belgian requirements. 

Drafting auditors’ letters on legal matters as required for annual audits and compliance reviews in line with ELF’s grant from the European Parliament. 

Preparing Board decisions and other legal documents for timely publication and registration. 

Ensuring ELF’s compliance with GDPR and all applicable laws on political advertising and data protection. 

Responding to general legal queries related to ELF’s activities, governance, and statutory requirements. 

Legal advice on employment, contract, property and other law and negotiations including for breaches of contracts from ELF service suppliers, employees etc. 

Provide legal support in occasional proceedings. 

Contract Details 

Terms and conditions: 

Applicant must demonstrate previous experience in supporting organisations financed by EU funding in financial and compliance matters and a deep knowledge and experience with Belgian and EU law. 

Applicant must be a legal entity registered in the EUMS, registered for intra-community transactions (VAT ID) and able to issue invoices.  

Applicant must be able to communicate with ELF in English and French and provide support to ELF on all official languages of Belgium. 

Evaluation Criteria 

Tenders will be evaluated based on the following criteria with a 50/50 weight given to price and quality consideration: 

Relevant experience and qualifications of the service provider and assigned team. 

Demonstrated understanding of Belgian NGO law, EU Regulation 2025/2445, GDPR, and political advertising laws. 

Quality and clarity of the proposed approach and methodology. 

Value for money and transparency of the fee structure. 

Capacity to provide ongoing, responsive support over the 5-year contract period. 

How to apply 

The tender application, to be submitted in English, should consist of the following components:  

-proof of legal status and structure of the company  

-price quote expressed as a yearly or monthly flat rate or hourly rate without VAT and estimate of support hours needed. 

-references and proof of capacity and previous experience supporting organisations that are financed by EU funds  

In a form of signed PDF(s) by email to tender@liberalforum.eu no later than 16 February 2026. 

Questions regarding the tender procedure may be directed to Alva Finn, Executive Director, at ELF at afinn@liberalforum.eu